Instructions for Contributors

Instructions for Contributors

Contributor Checklist:

What to Include with Your Submission 

1. Contributor details

  • Identification: Every manuscript should include the full name of each contributor on a cover page separate from the manuscript. There should be no identification of any contributor within the body of the manuscript.

  • Social media/research identifiers: Please include social media handles (Facebook, X/Twitter, LinkedIn, Instagram, Threads, or all of these) with your submission. If you or any contributors have a persistent digital identifier for researchers (ORCID), you are welcome to include these with your submission.

  • Multiple contributors: If your submission has multiple contributors, at least one contributor will need to be identified as the corresponding contributor, with their email address clearly displayed on the submission.

  • Affiliations: Contributors who would like to indicate an affiliation (for example, an institution or organization) should use the affiliation where the work in the submission was conducted. If any named contributor moves affiliation during the review process, the new affiliation can be given as a footnote. Please note that no changes to affiliation can be made after a contribution is accepted. Contributors are welcome to include an identifier that best reflects their situation (for example, “Independent Scholar” or “Creative Writer” or “Visual Artist”).

  • Peer or editorial  review: Please indicate whether you wish your submission to undergo editorial peer review or double-blind peer review. The type of review is at the discretion of the particular collection editor(s) in consultation with the author:

    1. Peer review: The piece undergoes two double-blind reviews.

    2. Editorial: The piece undergoes one of the following two review processes:

      • review by at least one editor and another reviewer (single- or non-blind review)

      • review by at least two editors

To determine which review process is most appropriate, the editors are happy to discuss individual submissions, the nature of the two review processes, and the advantages/disadvantages of each. In making a decision about which review process works best for them, authors may wish to consider their career pathway (for example, double-blind peer review is useful for university academics seeking tenure and promotion), career stage, the type/format of the submission, the goal of publishing particular material, and the timelines to publication (editorial peer review can be faster than peer review). To learn more about the journal’s review processes, please see our Editorial and Peer Review information.

2. Biographical note

Please supply a short biographical note for each contributor. This note should be no more than 200 words and could be adapted from an institutional website or networking profile.

3. Abstract

After the title, please provide an abstract of no more than fifty words to summarize your submission.

4. File types

  • Text: Initial text-based submissions should be made in Word: DOC or DOCX.

To take full advantage of the journal’s web presence, the editors encourage contributors to submit multimedia (including multimedia accompanying primarily text-based submissions). Examples can include the following:

  • Images/Figures: For web display, submit PNG or JPG files. Please do not embed image files in the manuscript file, but save them as separate files, labelled with the corresponding contributor’s surname. Notify the editorial team if you require high-resolution images. Some contributions will be printed, in which case images or figures must be saved and submitted as JPG or PNG  files (300 dpi).
  • Video: Submit MP4 files. The editorial team can provide instructions for converting files to MP4.
  • Audio: Submit MP3 files.
  • Tables: Tables should present new information rather than duplicating what is in the text. Readers should be able to interpret the table without reference to the text.

Please supply editable files.

5. Funding details

Please supply all details required by your funding and grant-awarding bodies as follows:

  • For single-agency grants:
This work was supported by the [Funding Agency] under Grant [number xxxx].
  • For multiple-agency grants:
This work was supported by the [Funding Agency #1] under Grant [number xxxx]; [Funding Agency #2] under Grant [number xxxx]; and [Funding Agency #3] under Grant [number xxxx].

6. Disclosure statement

This is to acknowledge any financial interest or benefit that has arisen from the direct applications of your research.

7. Ethics approvals

Contributors reporting research with human participants must attest to such ethics review of their research protocol as is normative in their country. For example, in Canada this would mean approval by a university research ethics board, and in the United States an institutional review board. If you are not affiliated with an institution (for example, you are an independent scholar) and are reporting on research conducted with human participants, you must attest that you have collaborated with an institutionally based researcher in order to gain access to research ethics review.

8. Permissions for third-party material

You must obtain the necessary permission to use substantial amounts of third-party material (including—but not limited to—any proprietary text, illustration, table, or other material, including data, audio, video, film stills, screenshots, musical notation, and any supplemental material) in your contribution. If you wish to include substantial amounts of material in your paper for which you do not hold copyright, you will need to obtain written permission from the copyright owner prior to publication. See the journal’s statement on Open Access and Copyright for detailed instructions and advice on using third-party material.

9. Word count

Ensure your submission complies with the journal’s maximum word counts at submission:

  • Articles: Maximum 8,000 words, not including bibliography or notes, at submission
  • Audio/Visual: Six pieces of still works or up to one hour of audio or video
  • Creative Writing: For prose, maximum 3,000 words, not including bibliography or notes, at submission; for poetry, up to six poems, or a maximum of five pages at submission
  • Notes: Maximum 2,000 words, not including bibliography or notes, at submission

10. Style and editing

Consult the journal’s Style Sheet to ensure your submission aligns with our house style.

11. Content or media focus

Please indicate two to five subject areas most relevant to your submission. In other words, indicate what scholarly field/sub-field (for example, children’s literature, Victorian), subject/topic (for example, place/space, theatre), or media type (for example, creative writing, visual art) with which your submission most clearly aligns. Areas can be within or outside Montgomery studies.

12. Submission

Save your article as a Word DOC or DOCX. Submit by email to montgomeryjournal@upei.ca.

13. Fees and Payment

We do not charge fees to publish an article in our journal. As a scholarly journal, we do not offer financial compensation to authors.