Instructions for Contributors

Instructions for Contributors

Contributor Checklist:

What to Include with Your Submission

1. Contributor details.

  • Identification: Every manuscript should include on a cover page separate from the manuscript the full name of each contributor. There should be no identification of any contributor within the body of the manuscript.

  • Social media/research identifiers: Please include social media handles (Facebook, Twitter, LinkedIn, Instagram, or all of these) with your submission. While by no means required, if you or any contributors have a persistent digital identifier for researchers (ORCiD), you are welcome to include these with your submission.

  • Multiple contributors: If your submission has multiple contributors, one contributor will need to be identified as the corresponding contributor, with their email address clearly displayed on the submission.

  • Affiliations: Contributors who would like to indicate an affiliation (for example, with an institution or organization) should use the affiliation where the work in the submission was conducted. If any named contributor moves affiliation during the review process, the new affiliation can be given as a footnote. Please note that no changes to affiliation can be made after a contribution is accepted. Contributors are welcome to include an identifier that best reflects their situation (for example, “Independent Scholar” or “Creative Writer” or “Visual Artist”).

2. Biographical note.

Please supply a short biographical note for each contributor. This should be no more than 200 words and could be adapted from a departmental website or academic networking profile.

3. File types.

  • Text: Initial text-based submissions should be made in Word: DOC or DOCX.

To take full advantage of the journal’s web presence, the editors encourage contributors to submit multimedia (including multimedia accompanying primarily text-based submissions). Examples can include the following:

  • Images/Figures: For web display, submit PNG files. Please do not embed image files in the manuscript file but save them as separate files, labelled with the corresponding contributor’s surname. Notify the editorial team if you require high-resolution images. Some contributions will be printed, in which case images or figures must be saved and submitted as TIFF files (300 DPI).

  • Video: Submit MP4 files. The editorial team can provide instructions for converting files to MP4.

  • Audio: Submit MP3 files.

  • Tables: Tables should present new information rather than duplicating what is in the text. Readers should be able to interpret the table without reference to the text. Please supply editable files.

4. Funding details.

Please supply all details required by your funding and grant-awarding bodies as follows:

  • For single-agency grants:

This work was supported by the [Funding Agency] under Grant [number xxxx].

  • For multiple-agency grants:

This work was supported by the [Funding Agency #1] under Grant [number xxxx]; [Funding Agency #2] under Grant [number xxxx]; and [Funding Agency #3] under Grant [number xxxx].

5. Disclosure statement.

This is to acknowledge any financial interest or benefit that has arisen from the direct applications of your research.

6. Ethics approvals.

Contributors reporting research with human participants must attest to such ethics review of their research protocol as is normative in their country. For example, in Canada this would mean approval by a university Research Ethics Board and in the United States approval by an Institutional Review Board. If you are not affiliated with an institution (for example, you are an independent scholar) and are reporting on research conducted with human participants, you must attest that you have collaborated with an institutionally based researcher in order to gain access to research ethics review.

7. Permissions for third-party material.

You must obtain the necessary permission to use substantial amounts of third-party material (including—but not limited to—any proprietary text, illustration, table, or other material, including data, audio, video, film stills, screenshots, musical notation, and any supplemental material) in your contribution. If you wish to include substantial amounts of material in your paper for which you do not hold copyright, you will need to obtain written permission from the copyright owner prior to publication. See the journal’s statement on Open Access and Copyright for detailed instructions and advice on using third-party material.

8. Word count.

Ensure your submission complies with the journal’s maximum word counts at submission:

  • Articles: Maximum 8,000 words, not including bibliography or notes, at submission.

  • Audio/Visual: Six pieces of still works or up to one hour of audio or video.

  • Creative Writing: For prose, maximum 3,000 words, not including bibliography or notes, at submission. For poetry, up to six poems, or a maximum of five pages at submission, whichever is less.

  • Notes: Maximum 2,000 words, not including bibliography or notes, at submission.

9. Style and editing.

Consult the journal’s Style Sheet to ensure your submission aligns with journal style.  

10. Content or media focus.

Please indicate two to five subject areas most relevant to your submission. In other words, indicate what scholarly field/sub-field (for example, children’s literature, Victorian), subject/topic (for example, place/space, theatre), or media type (for example, creative writing, visual art) with which your submission most clearly aligns. Areas can be within or outside Montgomery studies.

11. Submission.

Save your article as a Word DOC or DOCX. For other media or file types, see (3) above, on this checklist. Submit by email to montgomeryjournal@upei.ca.